TERMS OF REFERENCE 2016
1. Mission Statement
The mission of Multicultural Integration Community Support Inc (MICS) is to empower culturally diverse communities to participate effectively in the broader Hornsby and Kuringai Council areas.
2. Overall Aim
The aim of MICS is to bring together representatives from the diverse cultural groups in the Hornsby and Kuringai Council areas, providing a forum to plan strategies promoting cultural unity and tolerance, with a focus on support for newly arrived and established migrants.
3. Objectives
To bring together people from all the different cultural groups in the Hornsby and Kuringai Council areas to provide support for each other.
To facilitate the exchange of information and sharing of resources for effective community participation across the diverse cultural groups.
To provide advice to Hornsby and Kuringai Council, and the Kuringai Multicultural Network and other networks on issues related to diversity, planning, development and implementation of services for multicultural communities.
To improve the broader community’s understanding of the needs and richness of the Hornsby and Kuringai Council areas culturally diverse population.
4. Membership
Membership of MICS is voluntary, free and open to representatives of all community groups with an interest in working with and for people from culturally diverse backgrounds in the effectively in the Hornsby and Kuringai Council areas.
5. Constitution
MICS Inc. operates under the constitution adopted at its Annual General Meeting (AGM) of 2012, modelled on the State of NSW Fair Trading Associations Incorporation Act 2009.
6. Meetings
MICS meets bi-monthly on the third Monday of February, April, June, August, October and December. Meetings commence at 7.00pm and conclude at 8.30pm.
Community Migrant Resource Centre (CMRC) will book the venue for meetings and provides administrative support.
The MICS Executive Committee is made of four key roles (Director, Treasurer, Secretary and Public Officer). This team must participate on a regular basis and are nominated and elected by members at the Annual General Meeting (AGM) each year, held in October.
Members are required to attend a meeting at least once every three (3) months. An absence of three months without notice may result in termination of membership.
Only eligible attending members are entitled to vote at the AGM. Voting will be limited to one (1) vote per member per office position and no proxy voting will be considered. Each community group will have a maximum of two ( 2 ) voting members.
QUORUM – will consist of three (3) members.
7. Duties of Executive Committee
Director/Chair
Set agenda.
Manage time of meeting.
Get action from each item; assign specific member and time frame for this action to be completed.
Assist secretary with minutes to note clearly and accurately the details for each action.
Treasurer
Ensure that all money due to the association is collected and received and that all payments authorized by the association are made.
Ensure that the correct books and accounts are kept showing the financial affairs of MICS, including full details of all receipts and expenditure connected with the activities of MICS.
Secretary
Take minutes of meetings.
Provide minutes electronically to members within two (2) weeks of the meeting taking place.
Public Officer
Establish and maintain a register of members of MICS, specifying the name, address and joining date.
Notify the Fair Trading Office and Australian Taxation Office of their appointment.
Act as the official contact for MICS, including taking delivery of documents served on MICS and bringing them to the attention of the committee.